Privacy policy

Effective from 14 November 2026.

In short

• Your rota, payslip figures and checks are stored only on your iPhone. We cannot see them.
• There is no account, no sign-up, no analytics, no advertising and no tracking.
• Rota and payslip photos are read on your iPhone and then discarded. They are never stored.
• The only personal data we receive is an email you choose to send us.

Who we are

Rota Pay Check is made by an independent developer ("we", "us"). Contact: hello@rotapaycheck.co.uk.

What the app stores on your iPhone

The app keeps the following in its own storage on your iPhone, so that it can work out and show your checks:

• your nation, staff group, pay band and pay point, pay timing and payday;
• your shifts (start, end, unpaid break, type) and your shift codes;
• the pay lines from your payslip (label, hours, rate and amount for each line, pay date and basic hourly rate);
• the results of each check, with the version of the rate table used;
• optionally, your employer's name, used only to fill in a payroll query letter.

None of this is sent to us or to anyone else. It stays until you delete it in Settings > Privacy and data > Delete all data, or delete the app.

What the app never stores

• Photos, screenshots or PDFs of your rota or payslip. They are read in memory and discarded.
• Your colleagues' names and shifts. On a shared rota you pick your own row first, and only that row is read.
• Your National Insurance number, address, employee number, bank details or tax code. These are removed from the payslip text before anything is saved.
• Your name. If you add it to a payroll query letter, it is used for that letter only and not saved.

Network connections

The app connects to only two places:

• GOV.UK: at most once a week the app downloads the public bank holiday list from https://www.gov.uk/bank-holidays.json. The request carries no information about you and no cookies. GOV.UK can see your IP address, as with any web request.
• Apple's App Store: when you buy, restore or manage Pay Check, Apple handles the payment. We do not receive your name, email address or payment details. Apple's privacy policy applies to that payment.

There are no analytics, advertising or crash-reporting tools in the app. If you have chosen to share analytics with app developers in your iPhone settings, Apple may pass us anonymous crash reports. You can turn this off in Settings > Privacy & Security > Analytics & Improvements.

Things you choose to send

Some features create a file or message that leaves your iPhone only when you send it, to the place you choose:

• a payroll query letter (PDF, copied text or email);
• a rota share card (an image and a calendar file, with no pay figures);
• a data export file (rotapaycheck-export-YYYY-MM-DD.json) for moving to a new iPhone;
• a Report a problem email to us (see below).

We do not receive copies of these unless you send them to us.

Emails to us

If you email hello@rotapaycheck.co.uk, or use Report a problem in the app, we receive your email address and what you write. Report a problem adds only the app version, the iOS version and the screen you were on. We use this only to answer you and to fix problems. Our lawful basis is legitimate interests: replying to the person who wrote to us.

For these emails we are the controller. Our email is hosted by Zoho Mail, which processes it on our behalf. We keep support emails only as long as we need them to answer you and fix the problem you reported. Please do not send photos of your payslip or rota.

Device backups

If you back up your iPhone to iCloud or a computer, the app's data may be included in that backup, under your control. The app itself does not use iCloud.

This website

This website uses no cookies, no analytics and no third-party scripts or fonts. The web server may record standard request logs (IP address, time and page requested) to keep the site running and secure.

Your choices under UK GDPR

For anything we hold about you (which can only be your emails to us), you can ask us to give you a copy, correct it, delete it, or stop using it. Email hello@rotapaycheck.co.uk. For the data in the app, you are in control: you can export it or delete it at any time in Settings > Privacy and data.

If you are unhappy with how we handle your data, you can complain to the Information Commissioner's Office: ico.org.uk/make-a-complaint.

Changes

If this policy changes, we will update this page and the date at the top. If the app ever starts sending data off your iPhone, we will say so here and in the app before it happens.